Guide
How to fill in a spray record for amenity work (worked example)
Here is a complete spray record for a typical amenity job, laid out the way the new rules expect. The business and product are made up for the example.
| Field | Example entry |
|---|---|
| Professional user | Example Grounds Ltd, professional user number PU-00000 |
| Operator | J. Murphy (PA1/PA6 certificate holder) |
| Date and time | 14 April 2026, 09:30 to 10:15 |
| Site and client | Riverside Business Park, for Riverside Estates |
| Location | Main car park and perimeter footpaths, grid reference or GPS point for each area |
| Product and authorisation number | Example Herbicide 360, authorisation number as on the label |
| Dose | 3.0 L/ha |
| Area treated | 0.62 ha car park, 0.18 ha footpaths (0.80 ha in total) |
| Total product used | 2.4 L |
| Crop or land use | Hard surfaces (the situation on the label), with the code your authority asks for |
| Growth stage | Not relevant (label does not restrict the stage) |
| Equipment | Knapsack sprayer, test valid until October 2026 |
| Conditions | Wind 8 km/h from the east, 8 °C, dry |
Common mistakes
- Writing the product name without its authorisation number
- Recording the total product used but not the dose
- Leaving out where the treatment took place on a multi-area site
- Waiting until the end of the week to write records up
- Keeping the only copy in the van, with nothing for the client
The same record in Sprayfolio
Pick the site, tick the areas, search the product and enter the dose. The authorisation number, situation and total quantity are filled in for you, the time is one tap, and it saves even with no signal. The client sees it on their secure link as soon as it syncs.
This guide is a summary to help you prepare and is not legal advice. Rules and national templates can change, so always check the source legislation and your competent authority. You remain responsible for the accuracy of your records. Last reviewed September 2026.
Be ready for 1 January 2027
Record every spray on your phone in under a minute, in the format the new rules ask for.